Flow of Financial Documents
Document prepared by the purchasers. Containing details of goods/services require.
Used by the suppliers to confirm that the goods have been received.
Record of goods issued at the point of receipt. Used to compared to order form before payment is issued.
Document sent to purchasers at month end stating amount outstanding.
Document sent to customers showing allowance given by supplier in respect of unsatisfactory goods.
Document prepared by the seller and sent to the purchaser giving details of goods/services supplied.
Document which accompanies payment by cheque or via BACS and gives details of the payment.
Records the sale of goods or provision of a services.
standard form that used as a receipt whenever someone withdraws cash from the petty cash box.
To sum up
- The buyer makes out the ORDER FORM stating what they want.
- The seller despatches goods with DELIVERY NOTE
- The buyer signs the delivery note to proof of delivery and returns the copy.
- The buyer may make out a GOODS RECEIVED NOTE listing items received and checked.
- The seller then make out an INVOICE listing goods and prices.
- CREDIT NOTE is issued if any goods are returned.
- At the end of the month, the seller will issues a STATEMENT OF ACCOUNT.
- Lastly, the buyer sends a payment with REMITTANCE ADVICE SLIP.